Manage your clients, their nutrition, and your business finances — all in one place.
Sound familiar?
Most personal trainers are running their business across 5 different tools — and none of them talk to each other.
Sending payment reminders by hand, losing track of who owes what, spending hours on admin that should take minutes.
Xero is expensive and confusing. Your bank statements are a mess. GST time is a nightmare every quarter.
You only find out a client is disengaged when they cancel. By then it's too late to save them.
Back-and-forth messages to schedule sessions. Last-minute cancellations with no penalty. No-shows that cost you money.
Booking tool + Xero + CRM + SMS platform + email marketing. You're paying $300+/mo for a patchwork that barely works.
Word of mouth only goes so far. No lead pipeline, no follow-up automation, no referral system. Growth feels random.
Coach OS replaces all of it. One platform. One subscription. One less thing to worry about.
How it works
No tech skills needed. No complicated setup. Just connect and go.
Add your session types, set your availability, connect Stripe for payments, and customise your booking page. Done in minutes.
Send clients a magic link portal. They can book sessions, view their packages, and manage their own schedule — no app download needed.
Automated reminders, payment collection, churn alerts, accounting reconciliation, and business insights — all running in the background.
Features
Every other platform delivers workouts. Coach OS runs your business.
Bank sync, auto-categorisation, P&L reports, and GST tracking. Cancel your accounting software.
Market intelligence, churn prediction, and revenue analytics. Know your business before problems hit.
Set-and-forget workflows for SMS, email, and push. Re-engage clients automatically while you sleep.
Bookings, client portal, CRM pipeline, waivers, referrals, and risk scoring — all in one place.
Manage food, training, and finances in a single platform. The complete picture, not just workouts.
AI-generated SMS templates, broadcast campaigns, and newsletters. Built for PTs, not marketers.
Built for Australia
Coach OS is the only PT platform built for Australian trainers — with GST tracking, AUD bank feeds, and BAS-ready reports built in. Stop paying for three tools when one does everything.
Comparison
See what you get that no other PT platform offers.
| Feature | Trainerize | PT Distinction | TrueCoach | Coach OS |
|---|---|---|---|---|
| Client self-booking | ✓ | ✓ | — | ✓ |
| Stripe payments | ✓ | ✓ | ✓ | ✓ |
| Flat pricing (not per-client) | — | — | — | ✓ |
| Nutrition coaching | ✓ | ✓ | — | ✓ |
| Automation engine | — | ✓ | — | ✓ |
| CRM / lead pipeline | — | — | — | ✓ |
| Built-in accounting | — | — | — | ✓ |
| Bank feed sync | — | — | — | ✓ |
| GST tracking | — | — | — | ✓ |
| P&L reports | — | — | — | ✓ |
| AI churn / risk scoring | — | — | — | ✓ |
| AI market intelligence | — | — | — | ✓ |
| AI executive assistant | — | — | — | ✓ |
Testimonials
Real trainers. Real results.
“Honestly I was sceptical. I'd tried Trainerize and a couple of others and they all felt like they were built for gyms, not solo PTs. Coach OS is the first one where I feel like someone actually thought about how I run my day. The booking portal alone saved me probably 3 hours a week of back-and-forth messages.”
Ash R.
Personal Trainer, Sydney
~3hrs/week saved on scheduling
“I had a client who dropped from 3 sessions a week to 1 and I didn't really clock it. Coach OS flagged him as at risk and I reached out. Turns out he'd had a rough month financially — we sorted out a reduced pack and he's still with me 8 months later. Without that alert I probably would've lost him.”
Matt K.
Strength Coach, Melbourne
Saved a client he would have lost
“BAS time used to stress me out every quarter. I'd spend a whole weekend going through bank statements trying to figure out what was coaching income vs personal stuff. Now it's all just... there. Categorised. My accountant actually commented on how clean my books were.”
Jess W.
Online PT & Nutrition Coach, Brisbane
First clean BAS in 3 years
Pricing
Grow your client base — your subscription never changes.
Starter
Everything to get started
Pro
For PTs running a real business
Business
Your full business OS
All plans include a 14-day free trial. No credit card required. Cancel anytime.
FAQ
No. Coach OS is entirely web-based. Your clients access their portal via a magic link — no app download, no account creation. You manage everything from your browser.
For most sole-trader PTs, yes. Coach OS connects to your bank via Basiq, categorises transactions with AI, tracks GST, and produces P&L reports. If you have a complex business structure or large team, you may still need an accountant — but you won't need Xero.
Nothing. Your price stays the same. We never charge per client — that's the whole point of flat pricing. Grow as much as you want.
Yes. We can help you import your client list and set up your offering. Most coaches are fully transitioned within a day.
Yes. All data is stored in Australia on Supabase (Postgres), encrypted at rest and in transit. We never sell or share client data.
Cancel anytime — no contracts, no cancellation fees. Your data is exportable at any time.
Join Australian personal trainers who've replaced Xero, their booking tool, and their CRM with one flat-rate subscription.
14-day free trial · No credit card required · Cancel anytime